Role Overview

The HR generalist is an experienced professional who typically has a deeper understanding of HR processes, policies and employment law. They should be able to provide solid support and advice to employees through day-to-day processes within the HR department, under limited supervision. This role is a 12-month Maternity Cover position within the HR Operations team in Swindon reporting to the Senior Manager, Human Resources.

Key Responsibilities

•    Responds timely to initial employee queries related to HR policies, benefits, and general HR information for UK and Ireland.
•    Provides payroll support in collating and checking monthly input; in month salary changes, variable pay, pension changes, new starters and leavers etc. by defined cut-off dates. 
•    Maintains employee data in HRIS while ensuring accuracy and completeness of entries.
•    Provides clear, accurate, and timely information, escalating more complex issues to the HR Manager as appropriate.
•    Assists in maintaining organized HR records, personnel files, and relevant documentation.
•    Supports the onboarding process by preparing new hire paperwork, coordinating onboarding activities, and assisting new employees with required information.
•    Supports offboarding activities, including preparing exit documentation and completing required system updates.
•    Assists employees with benefit enrollment, changes, and general benefit inquiries.
•    Provides employees with information and guidance on HR policies and procedures.
•    Assists in supporting audit sample requests.
•    Ensures compliance with all relevant employment laws, regulations, and industry standards.
•    Participate in new HR initiatives and projects as necessary.

Education / Qualifications

Competencies:

•    Customer Service: Ability to deliver professional and supportive assistance to employees. 
•    Strong attention to Detail: Ensures accuracy in data entry and documentation. 
•    Strong knowledge of HR processes: Both in principle and best practice whilst adhering to local employment law. 
•    Problem Solving: Applies logical thinking to identify issues and propose solutions. 
•    Teamwork & Collaboration: Works effectively within a team and across functions. 
•    Adaptability: Ability to adapt to changing priorities
•    Communication: Excellent communication Skills, with the ability to communicate professionally and clearly in both written and verbal formats. 
•    Time Management: Efficiently manages tasks and meets required deadlines.

Qualifications:

•    Education in Human Resources, Business Administration, or a related field is preferred. 
•    3 or more years’ experience in a HR generalist level role or similar. 
•    Strong knowledge and understanding of HR processes and HR documentation.
•    Proficiency in using HRIS systems.
•    Proficiency with Microsoft Office tools (e.g., Outlook, Excel, Word). 
•    Strong customer service mindset and eagerness to support.

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. 

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.