Responsibilities
Octave is seeking a Senior Proposals Management Administrator to join our team. Are you a document professional looking for a new challenge? If you enjoy working with documents and are exceptional at managing changing priorities, consider joining our Americas proposal management team. This team supports more than 50 account executives across the Americas. The current opening is specifically to assist us in supporting our account executives in South America and Mexico.
• The Senior Proposals Management Administrator will focus on document creation using established Microsoft Word templates as a starting point and coordinate with the technical resources needed to obtain the updated technical content. Your understanding of fixed price and time and materials consulting service offers will support your review of the key components in statements of work and technical proposals. Your understanding of the complexity of RFx responses for software and consulting services, both public and private sector, and coordination of a response team mean you are prepared to support a response from receipt of the request to submission.
• You will work closely with our technical teams - Sales, Services, Legal, and Finance departments to finalize these proposals. You will manage timelines/deadlines, communicate questions, communicate with other departments, and finalize the proposal. As a Senior Proposals Management Administrator, you will be managing requests received by prioritizing and dispersing requests to appropriate technical resources and updating Salesforce.
• Manage document builds from templates and coordinate with others to manage the development of content
• Review and edit content of statement of work, technical proposals, budgetary estimates, and RFx responses (acting as an editor and a writer (limited)).
• Critically analyze and review potential risks that may impact the assumptions for the execution of the services.
• Maintain timelines, deadlines, and responsibility matrices, communicate with other teams, and finalize proposal-related documents.
• Prioritize and disperse requests to appropriate resources for input.
• Update our internal tools as the process moves from one resource to another and one stage to the next.
Education / Qualifications
- Diploma or degree in business, marketing, technical writing.
- Experience preparing proposals and technical documents.
- Software consulting service statements of work, technical proposals and budgetary estimates.
- Complex software and software consulting services RFP/RFI responses, for public and private entities.
- Proficient with Microsoft® Office applications, including Microsoft Word and Microsoft Excel.
- Basic understanding of risk management.
- Skilled at prioritization and managing multiple changing priorities.
- Ability to meet deadlines and hold others to expected deadlines.
- Experience with Responsive, Salesforce or similar applications.
- Advanced spoken and written Spanish, Portuguese, and medium proficiency working in English, are required.
- Familiarity with software and database terminology is an asset but not required.
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About Octave
Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.
Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.
Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.
Why work for Octave?
All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.
Everyone is welcome
At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all.
Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.