Responsibilities

• Support payroll processing activities for assigned EMEA countries in cooperation with payroll providers, local HR teams, and internal stakeholders.
• Collect, validate, and maintain payroll input data, ensuring timely and accurate processing, using Excel-based tools for data management and validation.
• Review payroll reports and support payroll calculations, corrections, employee queries, and month-end activities.
• Prepare and process payroll-related payments in accordance with established procedures and controls.
• Assist with payroll reconciliations and data validation activities to ensure payroll accuracy, using Excel for reporting and analysis.
• Support compliance activities by following payroll procedures, controls, and local regulatory requirements.
• Work closely with HR, Finance, employees, and payroll vendors to resolve day-to-day payroll issues.
• Contribute to process improvement initiatives and support basic payroll automation efforts (e.g., Excel formulas, templates, and reporting automation).
• Maintain accurate payroll documentation and support continuous improvement of payroll processes.

#LI-MC1 #LI-Hybrid

Education / Qualifications

• 2–4 years of payroll, HR administration, finance operations, or related experience.
• Understanding of payroll processes, payroll controls, and statutory requirements.
• Strong Excel skills (e.g., basic formulas, data sorting, reporting; PivotTables considered an asset).
• Experience working with payroll systems and data handling tools.
• Exposure to automation or efficiency improvements in Excel-based processes would be an advantage.
• Professional proficiency in both English and Polish is required.
• Knowledge of an additional European language (German, Dutch, French, Spanish, Portuguese, Italian, or Czech) would be considered an asset.
• Strong attention to detail, organizational skills, and customer-focused approach.
• Ability to work accurately in a deadline-driven environment.

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. 

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.