Responsibilities

• Support end-to-end payroll operations across multiple EMEA countries, working closely with external payroll providers, local HR teams, Finance, and employees.
• Prepare, validate, and submit payroll input data, ensuring accuracy, completeness, and adherence to payroll deadlines, with strong use of Excel-based tools and data validation techniques.
• Review payroll calculations, reports, statutory deductions, retroactive adjustments, and off-cycle payments before final payroll approval.
• Execute payroll-related payments, including salary transfers, statutory payments, and third-party remittances, in line with established controls and procedures.
• Perform payroll reconciliations, controls, and variance analysis to ensure payroll accuracy and compliance, leveraging Excel for data analysis and reporting.
• Act as a key point of contact for payroll-related queries from employees, HR teams, Finance, and payroll vendors.
• Support payroll audits, compliance reviews, and internal control activities by preparing documentation and responding to information requests.
• Participate in payroll transitions, process improvement initiatives, and automation projects (including Excel automation, macros, and workflow optimization) across the EMEA region.
• Maintain payroll procedures, process documentation, and operational controls, with a focus on continuous improvement and automation of repetitive tasks.

#LI-MC1 #LI-Hybrid

Education / Qualifications

• 4–7 years of payroll experience, preferably within a multi-country EMEA environment.
• Experience working with outsourced payroll providers and coordinating payroll activities across multiple stakeholders.
• Solid understanding of payroll processing, statutory compliance, reconciliations, controls, and payroll payments.
• Advanced Excel skills (e.g., PivotTables, XLOOKUP, Power Query preferred) and experience using Excel for payroll analysis and reporting.
• Experience supporting audit activities and compliance reviews would be an advantage.
• Exposure to payroll automation tools or process automation (e.g., macros, RPA, workflow tools) would be a strong asset.
• Professional proficiency in both English and Polish is required.
• Knowledge of an additional European language (German, Dutch, French, Spanish, Portuguese, Italian, or Czech) at a minimum B2 level would be considered a strong asset.
• Strong analytical skills, attention to detail, and ability to manage multiple priorities in a dynamic environment.

About Octave

Octave provides mission-critical software that empowers organizations to make informed decisions across every stage of the asset lifecycle - Design, Build, Operate and Protect - where performance, safety, and reliability are non-negotiable and failure is not an option.

Turning complex operational data into actionable intelligence, Octave connects expertise, real-world conditions and enterprise-scale insight to improve performance, resilience and incident response where it matters most.

Octave has more than 7,000 employees in 45 countries. Learn more at octave.com and follow us on LinkedIn.

Why work for Octave?

All in. Always forward. That's the way we do things around here. We put trust in our people because we believe it's the best way to unleash potential, bring ideas to life, and keep moving ahead. And it's why we're committed to creating an environment that's truly supportive, providing you with the resources you need to support your ambitions, no matter who you are or where you are in the world.

Everyone is welcome

At Octave, we believe that diverse and inclusive teams are critical to the success of our people and our business. Here, everyone is welcome. As an inclusive workplace, we don't discriminate. In fact, we embrace differences and are fully committed to creating equal opportunities, an inclusive environment, and fairness for all. 

Respect is the cornerstone of how we operate, so speak up and be yourself. You're valued here.